Outsourced Finance Support: Hire a Dedicated Finance Assistant
One dedicated, full-time finance assistant, working only for you, who handles the broad mix of day-to-day finance admin — invoicing, reconciliations, expenses, supplier and customer queries, and report preparation — working flexibly across your finance function in your systems on UK hours. Where a bookkeeper or AP/AR clerk specialises, a finance assistant is your all-rounder: the extra pair of hands your finance team needs, dedicated to you alone. Save up to 63% versus a UK hire, live in as little as 4 weeks.
- Processing invoices across purchase and sales ledgers
- Bank and expense reconciliations
- Supplier and customer account queries
- Preparing finance reports and schedules
- Supporting month-end and the wider finance team
A dedicated finance assistant, working only for you
| Cost saving | From | Deployment | Best for | UK salary replaced |
|---|---|---|---|---|
| Up to 63% | £1,150 / month, all-inclusive — full-time, from a managed secure facility | ~4 weeks | Flexible support across finance | £28k–£38k |
✓ Up to 63% · ✓ ~4 weeks · ✓ Works in your systems · ✓ UK hours · ✓ GDPR & NDA · ✓ Dedicated, not shared
What Can Your Offshore Finance Assistant Do — and Which Systems Do They Know?
Every finance assistant is screened across general finance admin and the accounting systems UK businesses run. Below are example skills and tools by experience level — not every candidate has the exact same mix, so we match to your role. And if there are specific tools or skills you need, tell us and we'll find someone who fits.
Junior
1–3 yrs
Supports the finance team with invoicing, data entry and reconciliations under a clear process.
- Invoice processing (AP & AR)
- data entry
- routine reconciliations
- expense logging
- filing
Tools: Xero · QuickBooks · Sage · Excel · Business English (C1+)
Mid-Level
4–7 yrs
Covers the breadth of finance admin with minimal supervision — ledgers, reconciliations, expenses, queries and month-end support. The flexible all-rounder — a step up from junior when you want the breadth covered with minimal supervision.
- AP/AR processing
- full reconciliations
- expense management
- supplier/customer queries
- month-end support
- report preparation
Tools: Advanced Xero/QuickBooks/Sage · Excel · expense tools · Business English (C1+)
Senior
8+ yrs
Acts as a finance team lead's right hand — owning reconciliations, reporting and process, and covering across functions as needed.
- Complex reconciliations
- management report preparation
- process improvement
- cross-function cover
- mentoring juniors
Tools: Full accounting software · reporting · process design · Excel modelling
✓ Business English (C1/C2) · ✓ GDPR trained · ✓ UK hours · ✓ NDA on file · ✓ Weekly reporting
What Can a Dedicated Finance Assistant Take Off Your Plate?
When your finance function needs an extra pair of hands rather than a specialist, a finance assistant flexes to wherever the pressure is.
Processing
- Invoice processing — across purchase and sales ledgers
- Reconciliations — bank, card and supplier accounts
- Expense management — capturing and categorising costs
- Data accuracy — keeping the finance system clean
Support
- Query handling — supplier and customer account queries
- Report preparation — schedules and finance reports
- Month-end support — helping close the books
- Team cover — flexing across finance tasks
Core activities owned by this role
- ✓ Invoice processing across both ledgers
- ✓ Reconciliations — bank, card, supplier
- ✓ Expenses — captured and categorised
- ✓ Queries — supplier and customer accounts
- ✓ Reporting — schedules and finance reports
- ✓ Month-end support — helping the team close
- ✓ System hygiene — accurate, current records
How Do We Hire and Set Up Your Offshore Finance Assistant?
We find the right person for your role, vet them properly, and have them working in your business in about four weeks.
- 1. Briefing
We learn where your finance function needs support and your systems. - 2. Sourcing
We go out and find the right person for you, fresh for this role, recruiting from India to match your brief. - 3. Screening
We run the first two rounds of interviews and skills tests ourselves. - 4. Final interview
You take the final interview and choose, if you'd like to. - 5. Onboarding
Set up in your systems with logins, SOPs, NDA, UK hours. - 6. Support
They start, and we stay involved with reporting. Need to grow the team? We'll handle additional hires. And if you're ever unhappy with anything, we're here to put it right.
Outsourced Finance Support, the Dedicated Way — vs the Alternatives
| Factor | UK In-House | Aspire (dedicated offshore) | Finance Bureau | Freelancer |
|---|---|---|---|---|
| Monthly cost | £2,788 | From £1,150 | Variable | Variable |
| Works only for you | Yes | Yes | No | No |
| Flexes across finance | Yes | Yes | Limited | Varies |
| In your systems | Yes | Yes | Often theirs | Sometimes |
| Time to deploy | 8–14 weeks | ~4 weeks | Days–weeks | 1–2 weeks |
| Predictable monthly fee | No | Yes | Sometimes | No |
UK in-house cost is the fully-loaded monthly cost (salary, employer NI, pension, overhead) of a UK finance assistant at the junior band, matching our savings calculator. Agency/freelancer columns reflect typical market rates.
See What a Dedicated Finance Assistant Saves You
Check any UK salary band and seniority against a dedicated Aspire hire — single or a full team — and see your exact annual saving.
What UK Businesses Say About Aspire Offshore
100% client retention · 98% roles filled on time · 21 days average deployment
Frequently Asked Questions
How much does a finance assistant cost vs a UK hire?
A full-time UK finance assistant costs around £33,000–£45,000 a year all-in; a dedicated offshore one starts from £1,150/month (~£13,800/year) — up to 63% less.
What does a finance assistant do?
The broad mix of finance admin — invoicing across both ledgers, reconciliations, expenses, account queries, report prep and month-end support.
How is a finance assistant different from a bookkeeper?
A bookkeeper owns the full set of books to trial-balance/VAT. A finance assistant is a flexible support role within a finance team, covering whatever needs doing. If you need someone to own the books, choose a bookkeeper; if you need an extra pair of hands, choose a finance assistant.
Which systems will they use?
Xero, QuickBooks, Sage and your expense/reporting tools — inside your existing setup.
Will they work UK hours?
Yes — full UK business hours, aligned with your finance team. Standard hours are 9–6 with a one-hour lunch; if you don't run on typical hours, your hire can work whatever full-time hours you need.
Is my financial data safe?
Yes — NDAs, GDPR training, our ISO 27001-certified offshore facility, permissions you control.
How quickly can one start?
Most clients live within 3–4 weeks; faster with a pre-screened match.
Can they grow into a bigger finance role?
Often yes — many start as assistants and take on bookkeeping or specialist work as they learn your business.
What if they
're not the right fit? 90-day guarantee — if you're unhappy in the first 90 days, we replace within two weeks at no extra cost.
Is this suitable for a small finance team?
Ideal — flexible support exactly where you need it, for far less than a UK hire.
Finance Assistant Support by Industry
Need a different role?
This is one of many roles we place. If you need something not listed here, please contact us — there's a good chance we can source it for you.
Outsourced finance team, department and function
An outsourced finance team, an outsourced finance department, finance outsourcing services or a full outsourced finance function — a dedicated finance assistant (or a small finance pod) covers all of it. Rather than a managed bureau, you get dedicated offshore finance support working inside your systems, scaled to your needs.
Need an Extra Pair of Hands in Finance?
Save up to 63%, live in ~4 weeks.