Accounts Outsourcing: Hire a Dedicated Accounts Assistant
Your own dedicated, full-time accounts assistant who keeps your day-to-day accounts running — processing invoices, reconciling accounts, maintaining ledgers and supporting month-end — working in your systems on UK hours, exclusively for you. The dependable backbone of a finance team, dedicated rather than shared. Save up to 63% versus a UK hire, live in as little as 4 weeks.
- Processing sales and purchase invoices
- Bank and account reconciliations
- Maintaining sales, purchase and nominal ledgers
- Supporting VAT and month-end
- Handling account queries and filing
A dedicated accounts assistant, working only for you
| Cost saving | From | Deployment | Best for | UK salary replaced |
|---|---|---|---|---|
| Up to 63% | £1,150 / month, all-inclusive — full-time, from a managed secure facility | ~4 weeks | Reliable day-to-day accounts | £28k–£38k |
✓ Up to 63% · ✓ ~4 weeks · ✓ Works in your systems · ✓ UK hours · ✓ GDPR & NDA · ✓ Dedicated, not shared
What Can Your Offshore Accounts Assistant Do — and Which Systems Do They Know?
Screened on core accounts processing and the accounting systems UK businesses run. Example skills and tools by level (we match specifics to your role):
Junior
1–3 yrs
Handles invoice processing, postings and routine reconciliations under a clear process.
- Sales/purchase invoice entry
- transaction posting
- routine reconciliations
- ledger updates
- filing
Tools: Xero · QuickBooks · Sage · Excel · Business English (C1+)
Mid-Level
4–7 yrs
Owns day-to-day accounts with minimal supervision — full reconciliations, ledger control, VAT support and month-end.
- Full reconciliations
- AP/AR management
- VAT support
- month-end
- query resolution
Tools: Advanced Xero/QuickBooks/Sage · Excel · UK VAT basics · Business English (C1+)
Senior
8+ yrs
Runs the accounts function day-to-day — reporting, process and supervising juniors.
- Management report prep
- process control
- supervising juniors
- year-end prep support
Tools: Full accounting software · reporting · process design
✓ Business English (C1/C2) · ✓ GDPR trained · ✓ UK hours · ✓ NDA on file · ✓ Weekly reporting
What Can a Dedicated Accounts Assistant Take Off Your Plate?
The reliable engine room of your finance function — keeping the accounts accurate and current so nothing piles up.
Processing
- Invoice processing
- Reconciliations
- Ledger maintenance
- Expense recording
Support
- VAT support
- Month-end
- Query handling
- Report preparation
Core activities owned by this role
- ✓ Invoice processing (sales & purchase) · ✓ Reconciliations · ✓ Ledger maintenance · ✓ VAT support · ✓ Month-end support · ✓ Query handling · ✓ System accuracy
How Do We Hire and Set Up Your Offshore Accounts Assistant?
We find the right person for your role, vet them properly, and have them working in your business in about four weeks.
- 1. Briefing
Briefing - 2. Sourcing
we find the person fresh for your role - 3. Screening
our first two interview rounds + skills tests - 4. Final
Final interview (optional) - 5. Onboarding
Onboarding (your systems, logins, SOPs, NDA, UK hours) - 6. Ongoing support
check-ins, reporting, additional hires when you scale, and we put things right if you're ever unhappy
Outsourced Accounts Support, the Dedicated Way — vs the Alternatives
| Factor | UK In-House | Aspire (dedicated offshore) | Bureau | Freelancer |
|---|---|---|---|---|
| Monthly cost | £2,788 | From £1,150 | Variable | Variable |
| Works only for you | Yes | Yes | No | No |
| In your systems | Yes | Yes | Often theirs | Sometimes |
| Time to deploy | 8–14 weeks | ~4 weeks | Days–weeks | 1–2 weeks |
| Predictable monthly fee | No | Yes | Sometimes | No |
UK in-house cost is the fully-loaded monthly cost (salary, employer NI, pension, overhead) of a UK accounts assistant at the junior band, matching our savings calculator. Agency/freelancer columns reflect typical market rates.
See What a Dedicated Accounts Assistant Saves You
Check any UK salary band and seniority against a dedicated Aspire hire — single or a full team — and see your exact annual saving.
What UK Businesses Say About Aspire Offshore
100% client retention · 98% roles filled on time · 21 days average deployment
Frequently Asked Questions
How much does an accounts assistant cost vs a UK hire?
From £1,150/month (~£13,800/yr) vs ~£33k–£45k UK — up to 63% less.
What does an accounts assistant do?
Invoice processing, reconciliations, ledger maintenance, VAT and month-end support, account queries.
Accounts assistant vs bookkeeper — what
's the difference? Overlapping, but a bookkeeper typically owns the books to trial balance/VAT independently; an accounts assistant supports within a finance team. We'll advise which fits your setup.
Which systems?
Xero, QuickBooks, Sage — inside your existing setup.
UK hours?
Yes, full UK business hours. Standard hours are 9–6 with a one-hour lunch; if you don't run on typical hours, your hire can work whatever full-time hours you need.
Is my data safe?
Yes — NDAs, GDPR, and our ISO 27001-certified offshore facility, with permissions you control.
How fast to start?
3–4 weeks typically.
Can they do VAT?
Mid/senior assistants support VAT prep; final filing reviewed by your accountant where required.
Not the right fit?
90-day guarantee — if you're unhappy in the first 90 days, we replace within two weeks at no extra cost.
Suitable for a small business?
Yes — reliable day-to-day accounts cover for far less than a UK hire.
Related Roles You Might Need
Accounts Assistant Support by Industry
Need a different role?
This is one of many roles we place. If you need something not listed here, please contact us — there's a good chance we can source it for you.
Need Reliable Day-to-Day Accounts Support?
Save up to 63%, live in ~4 weeks.